Hamilton Group · Free Tool

New Site IT Setup Planner

Moving or opening an office? The cabling, the desks and the kettle are the easy part. The connectivity is what runs late — and by the time anyone thinks about it, it is usually already too late. Work out what to order, and when.

—
until you move in
—
estimated setup cost
—
per month after

1. The move

2. What the site needs

Structured cabling to desksNot needed in most serviced offices
Comms cabinet and switching
Wi-Fi throughout
Guest Wi-Fi, separated from the business network
Firewall and backup internet
Phone system
Keep your existing phone numbersPorting has its own lead time
Meeting room AV
Printers or a copier
Door access control
CCTV
On-premises server or NASMost sites no longer need one
New computers for staff
Digital signage or reception display

3. Order by these dates

Lead times are typical UK working ranges. Anything in red should already have been ordered — that does not mean it is impossible, but it does mean someone needs to be told today.

4. Budget

Indicative ranges for planning. Quantities are derived from your desks and floor area.

5. The plan

6. What goes wrong

Office moves go wrong in the same three ways every time

Connectivity ordered too late, cabling done before anyone agreed the desk layout, and the move weekend with nobody available. Hamilton Group plans and runs office IT moves across Yorkshire — book a free site review.

Book a free review →Call 0330 043 0069
Indicative planning figures, not a quotation. Lead times vary enormously by location, building and provider — a leased line can take three months or considerably longer where new ducting or a landlord wayleave is needed, and new builds sometimes have no fibre to the building at all. Always get a formal survey and a written lead time before committing to a move-in date. Costs exclude VAT, furniture, electrical work and building alterations.