Hamilton Group · Free Tool

AI Acceptable Use Policy Generator

Your staff are already using AI. The only question is whether they are doing it against a policy or against their own judgement. Generate one you can actually issue this week.

Configure your policy

Approved tools

Tick what your organisation has actually approved. Anything not listed needs to go through the approval route in the policy.

Microsoft 365 Copilot
ChatGPT (business or enterprise tier)
Claude (business tier)
Google Gemini (Workspace)
GitHub Copilot or coding assistants
Image generation tools
Meeting transcription and note takers
AI features built into tools you already useCRM, helpdesk, accounting, design software
Include sections
Red lines — never put this in
Data protection and UK GDPR
Accuracy and human review
Decisions about people
Intellectual property and copyright
Security and prompt injection
Software development
Recruitment and HR
Meeting recording and transcription
Customer-facing AI and chatbots
Marketing content and images
EU AI Act noteIf you operate in or sell into the EU
Register of AI use
Training and support

Your AI acceptable use policy

A policy nobody can follow is worse than none

Hamilton Group helps businesses put the controls behind the policy — approved tools configured properly, data loss prevention that stops confidential information leaving, and staff who understand why. Book a free review.

Book a free review →Call 0330 043 0069
A starting-point template based on general UK good practice, ICO guidance on AI and data protection, and common sense. It is not legal advice. AI regulation is moving quickly — review this policy more often than you would review your others, and take proper advice before relying on it in a regulated context or for any decision that materially affects an individual.